Arranging Meetings 安排会议

Basic Structure 如何下笔

通知信

1. 点出会议主题及讨论事项。（I think we

need to meet to discuss the Berlin project.）

2. 说明开会时间。（The meeting is scheduled

for...）

回复信

1. 确认会议时间并响应是否方便。

2. 如有不便，则询问另一时间是否可行。（Is

next Monday or Tuesday all right with

you?）

Sentence Patterns 商务写作句型

Do youhave time... (date / day / time)? / Are you available... (date / day / time)?

您（某日期／某天／某时间）有空吗？

Do you have time to meet on Mondayor Tuesday afternoon?

您星期一或星期二下午有空开会吗？

Are you available on Sept. 27 in the morning?

您9 月27 号早上有空吗？

Is (date/ day / time) all right with you? / What's your schedule like (date / day /

time)?

您在（某日期／某天／某时间）方便吗？／您在（某日期／某天／某时间）的行程如何？

Is this Friday at noon all rightwith you?

这星期五中午您方便吗？

What's your schedule like tomorrow?

您明天的行程如何？

Pleaselet me know if (date / day / time) is good for you. / Please respond at your

earliestconvenience.

请告知（某日期／某天／某时间）您是否方便。／请您尽早回复。

Please let me know if Wednesday the12th is good for you.

请告知我12 号星期三您是否方便。

Let mecheck my calendar. / I need to check my schedule.

让我查一下我的日程表。／我需要查一下行程表。

Let me check my calendar to see ifI'm free on that day.

让我查一下我的日程表看看我当天是否有空。

I'll getback to you soon about (the event). / I'll let you know ASAP.

我会很快再与您联络相关（事件）。／我会尽早让您知道。

I'll get back to you soon about themeeting.

我会很快再与您联络会议的相关事宜。

I'll let you know ASAP about this.

我会尽早让您知道此事。

＊ASAP = as soon as possible　　尽快

Model E-mail电子邮件范例

To: Karen Anderson

From: Terry Richards

Subject: Meeting to discuss the project

Hi Karen:

I think we need to meet to discuss

the Berlinproject. There are still a

lot of matters we need to iron out.

Do you have time on Wednesday or

later this week? Please respond at

yourearliest convenience.

Regards

Terry

收件人：凯伦‧安德森

寄件人：泰瑞‧理查德德兹

主　旨：开会讨论企划案

凯伦：

你好！

我觉得我们需要开会讨论柏林企划案。还

有很多事等着我们解决。你在本星期三或之后

有空吗？请你尽快回复。

诚挚的祝福

泰瑞

中 译

To: Terry Richards

From: Karen Anderson

Subject: Re: Meeting to discuss the project

Hello Terry:

I just got your message. Unfortunately,

I'm on my wayout of the officeto

visit a client. Regarding the meeting,

please let me check my calendar

before I make a commitment. I'll

get backto you soon aboutthis. If

this week is not good for me, is next

Monday or Tuesday all right with you?

What's your schedule like next week?

Karen

收件人：泰瑞‧理查德德兹

寄件人：凯伦‧安德森

主　旨：回复：开会讨论企划案

泰瑞：

你好！

我刚刚才收到你的信息。不巧的是，我正

要离开办公室去拜访客户。有关会议一事，在

认可前，请先让我查看日程表。我会尽快就此

事再与你联系。如果本星期对我不便的话，请

问下星期一或星期二你是否方便？你下星期的

行程如何？

凯伦